Last updated: 7 May 2025
Your privacy is important to us. This Privacy Notice describes how the Biogenic Methane website (hereinafter: “the website”) may collect, use, and disclose your personal data when you visit the website.
1. Who is concerned by this privacy policy
Every visitor to our website, as well as people who have signed the open letter.
2. What information do we handle about you and why?
We handle the hereunder mentioned personal data that we collect directly from you or via cookies (see our Cookie Policy).
The data processings we conduct are based either on your consent or on our legitimate interests. You can find the specific reasons and legal bases hereunder.
2.1. When you make use of our website
We use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of our website. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google Analytics to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
This data processing is based on your consent (article 6.1.a of the GDPR).
You have the right to withdraw your consent at any time (see Your Rights hereunder).
You can read more about how we use cookies on our Cookie Policy.
2.2. When you register as a signatory to our open letter
We collect and process your identification data (full name, job title and country). This data processing is based on your consent (article 6.1.a of the GDPR).
You have the right to withdraw your consent at any time by sending an email to [email protected]. Withdrawing your consent means that the collected personal data will no longer be used. However, use made of your data in the past remains valid. Those data are kept as long as you do not oppose it.
2.3. When you email us
We process your contact details, when required, in order to provide you with the requested support. This data processing is based on your consent (article 6.1.a of the GDPR).
Those data are kept as long as you do not oppose it.
2.4. When you contact us to make use of your data subject rights
We process your contact details and the proof of your identity you send us in order to address your request. Depending on your request, we can also process other personal data we have collected in order to address your request.
This data processing is for compliance with legal obligations to which we are subject (article 6.1.c of the GDPR).
We will store those data for the duration of one year. This duration aims at having history of the case in case the data subject comes back with further requests. Further, all our emails are archived for audit purposes for the duration of our audit obligations.
2.5. Links to other sites
Our website may contain links to other websites. If you click on a third-party link, you will be directed to that site. These external sites are not operated by us, therefore, we strongly advise you to review the privacy policies of those websites, too, as we have no control over, and assume no responsibility for, the content, privacy policies or practices of any third-party sites or services.
3. How do we protect your personal data?
Your personal data is handled in full confidentiality. We make all necessary effort to take technical and organisational measures that might be required so as to ensure security of your personal data.
4. Your rights under EU GDPR
If you are located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC) (“GDPR”) as an individual which you can exercise in relation to the information we hold about you:
- Right to request access to your data and rectification of your personal data.
- Right to request erasure of your data (right to be forgotten) in the cases described in article 17 of the GDPR.
- Right to obtain from us restriction of processing where there is contestation about the data processing for a period enabling to solve the issue.
- Right to data portability.
- Where the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Withdrawing your consent means that we will not make use of your data any longer. However, use made of your data in the past remains valid.
You have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data which is based on our legitimate interests (article 6.1.f of the GDPR). To exercise your rights, please send us an email at [email protected] along with a proof of your identity. Please note that you always have the right to lodge a complaint with the Data Protection Authority of the European country of your choice.
5. Your rights under New Zealand’s Privacy Act
If you are located in New Zealand, you have rights under the Privacy Act 2020 regarding your personal information. These rights include:
- Right to request access to and correction of the personal information we hold about you.
- Right to be informed about the collection and use of your personal information.
- Right to request deletion of your personal information.
To exercise your rights, please send us an email at [email protected] along with a proof of your identity. Please note that you always have the right to lodge a complaint with the Office of the Privacy Commissioner (OPC).
6. Contact us
If you have any questions, concerns, or requests regarding this Privacy Notice or your personal data, please contact us at [email protected].